Virtuagym Exact Online integration - Connect easily and quickly - Combidesk

With the Virtuagym Exact Online integration from Combidesk, you can easily export invoices from Virtuagym to Exact Online. This eliminates double work and reduces errors, giving you more time to focus on what you do best.

Thanks to the Virtuagym Exact Online integration, invoices from Virtuagym are automatically exported every 120 minutes as sales entries in Exact Online. This ensures your administration in Exact Online is always accurate.

Benefits

• Effortlessly synchronize invoices between Virtuagym and Exact Online.
• Your data in Virtuagym and Exact Online is always up to date.
• Less manual work means fewer mistakes.
• Save valuable time so you can focus on your expertise.
• It’s super easy. No downloads or expensive developers needed.

Features

• Compatible with Exact Online Belgium and the Netherlands
• Export existing Virtuagym invoices as sales entries to Exact Online.
• Map VAT rates from Virtuagym to VAT rates in Exact Online.
• Use the Virtuagym invoice number as the entry number in Exact Online.
• Use the Virtuagym club ID in the entry number in Exact Online.
• Carry over revenue periods from Virtuagym into Exact Online.
• The integration synchronizes every two hours. An invoice will never appear twice in Exact Online.
• Optional: Export existing Virtuagym invoices to Exact Online one time.

FAQ

How often is the data synchronized?

This integration synchronizes automatically every 120 minutes. You don’t need to take any action. If a synchronization fails, the integration will retry during the next run. If issues persist, we will notify you by email.

Which permissions do I need in Exact Online?

In Exact Online, you need the appropriate rights for Sales Entries. You can arrange this with your accountant or with Exact Online. You can find these settings in your Exact Online account.

Can the PDF of the invoice be sent to Exact Online?

No, the PDF of the invoice cannot yet be added to the sales entry in Exact Online.

Can I connect multiple Virtuagym business entities?

Yes. To do so, you need to install the integration separately for each business entity.

Can you help install this integration?

Absolutely. If you don’t have time or if things seem too complex, no worries. We can install the integration for you. We charge a one-time installation fee, which is refunded if you decide not to use the integration.

Is my data safe when using the Virtuagym Exact Online integration?

We take the security of your data very seriously. Our software runs in a Dutch data center and meets all necessary standards for secure data processing. We do not store client data; we only exchange it between your connected systems.

Do I need to enter my payment details to install this integration?

No, you do not need to provide payment details during the trial period. If you decide to continue using the Virtuagym Exact Online integration after the trial, we will inform you in time on how to proceed.

What is the cancellation period for the Virtuagym Exact Online integration?

All our integrations have a one-month cancellation period. There are no long-term commitments. Any remaining amount on an annual subscription will be refunded to your account.

How do I get the correct VAT on an Exact Online invoice?

Make sure that the VAT rates you use are activated in both Virtuagym and Exact Online. In the integration settings, you can then link the VAT rates from both systems.